An exquisitely created piece of technology has no significance if it doesn’t solve a particular problem.
The same goes for government technology. There’s no reason to force using hundreds of applications (which cause the app sprawl costing governments upwards of millions of dollars annually) when they won’t have the desired effect.
Instead, it’s important to gradually implement government technology. It’s a system like any other, and it needs support – from either human resources, or technology functioning as such.
Typically, the process of innovation in government takes place in three steps:
- Problems are identified and defined
- Solution ideas are turned into projects
- Projects are tested on a small scale and if necessary, modifications are made
- When completed, the solutions are widely distributed
In order to execute each part of this process to innovate within city halls, the system needs support from officials and technology.
Stage 1: Identifying problems
In the first stage where problems are identified and defined, we have to understand why the problem happened in the first place.
When this is done manually (without technology), it’s a time-consuming process that relies on guessing too much. When it’s done with technology, the data is clear and points towards the problematic points.
Stage 2: Project Creation
The second stage, where ideas are accepted and turned into projects, is the one where even government officials face a lot of red tape. Since there are numerous stakeholders, it can sometimes take months or even years for the innovation process to start.
With technology, there’s no need for proposals and statistical verification. The data is clear, and it can be distributed to all relevant parties. Additionally, its success rate and the effects of its success (primarily, the positive effects innovation has on the local government’s budget) are automatically calculated.
So instead of spending hours on proposals and demonstrations, officials can bypass this entirely. The technology has access to real-time, accurate data.
Stage 3: testing
When projects are tested manually, there’s a lot of confusion and logistics involved. If a modification needs to be made, it requires a new approval from the stakeholders.
Stage 4: implementation
Additionally, when projects are piloted without the support of government technology, it can be hard to accurately assess results and aggregate data.
Innovation becomes all the more impossible when it’s time to implement the project at a large scale. Since doing so requires the attention from all the officials who have to struggle with legacy systems, it’s easy to
imagine the innovation’s usefulness running out before it’s even been put into practice.
There’s just too much paperwork and too many processes to adapt when innovation is developed without the right kind of support.
And without support, innovation can quickly turn to stagnation.